Glencairn Community Council – Draft Minutes of Latest Meeting

Meeting 7.30pm Monday 3rd December 2018

1. Sederunt: Chair Moira McCrossan (MM), Sec Sue Grant (SG), Scott McMillan (SM), Treasurer John Ferguson (JF), Vice chair Jimmy Mensdorf (JM), Marcus Hogan (MH), Georgia Watson,
Members of public: Mrs Fletcher, Fiona McMillan, Sheena Plant, John Plant, Gordon Donald, Lindsay Dunse, Margaret Gillies, Hugh Taylor, Peter Charlesworth, Tim Jones, Val McNeil,

Apologies: Robin Edgar, Cllr Andrew Woods
Chair confirmed minutes would reflect decisions only and not details of discussion unless speaker requested their

point be minuted.

2. Reports
2. 1 Police report no police in attendance
2.2 Treasurers Report. JF report (on file) confirmed that £35,722.25 received from SPR. Monies allocated at the October meeting have been paid out.
2.3 Resilience. Update from Sue Grant. Noted new pads purchased for defibrillator and scissors and razor being sourced. Letter from member of the public requested Cc look into replacing defibrillator in Wallaceton and possibility of providing one for Kirkland. Decision: Secretary to look into costs and availability and location of existing ‘extra’ heated cabinet.
Flood forum meeting: Sue Grant explained that the Rivertrack system was now at the end of it’s pilot project. She and Marcus Hogan confirmed it’s benefits (as shown the next day when the flood plan had to be actioned) and proposed we continue with the project once costings had been received. Decision: Secretary to chase up costings and bring to next meeting for discussion.
2.4 Peter Charlesworth – charging points Peter gave a short presentation on the benefits of electric car charging points and explained how D&G council could provide these f.o.c. Decision: GCC asked Peter to continue liaising with D&G council with a view to securing said charging points (to be located in car park). Also agreed Peter would keep Dalwhat Garage in the loop.

3. Minutes

Approval of amended draft minutes Monday 12th November: Proposed by J. Mensdorf and seconded J Ferguson.

4. Matters Arising
4,1 Signing of new constitution. Decision: agreed and signed.
4.2 CCES; Sec reported that case ref numbers received for various requests but no further info.
Scott McMillan asked that potholes be reported (Dunreggan Brae and Crawfordton farm again). Discussion re damaged salt bin at Clock Tower. Decision: CC would meet at site to decide a suitable new location before next meeting.
Gordon Donald asked CC to ask D&G Council for a disabled parking bay outside disabled toilet. Decision: Secretary to request this from council.

5. Business
5.1 Flower tubs Decision: move to 6.2 on agenda.
5.2 Salt bins. Marcus confirmed map of bin sites as per resilience report was accurate. Decision: Ask school if salt bin within school grounds could be moved to roadside to allow council to fill it. Action: M Hogan/J Mensdorf
5.3 Christmas tree. On order.
5.4 Clock winding and bins. Decision: agreed annual payment to both be made. Action: Treasurer to action.
5.5 Surgery matters The following issues raised at the CC surgery discussed:

a) Hospital transport: SVS confirm they run a scheme and information will be in Gazette together with request for local drivers.

b) Drug misuse: Agreed police matter and information to be passed to them. c) Survey results: Previously discussed and minuted.
d) Institute Draw: issues to be raised with Institute committee.
e) Trailers in car park: Agreed to ask police advice.

f) Glencairn church use: direct those interested to Glencairn Reimagined.
g) Swimming pool: direct those interested to pool group already working on this.
h) Unauthorised payments by GCC etc. Auditors dealing with these and other issues.
i) High Street: direct those interested to Moniaive Initiative
j) Community council website: Discussion. Decision: to set up working party of Tim Jones, Hugh Taylor, Marcus

Hogan, Moira McCrossan and John Ferguson, Agreed to bring back model operating website on Moniaive.org.uk

to next meeting for full report, plans and decision. to working party remit. Action: Chair to arrange meeting.
k) Community Council newsletter: Discussion. Decision: to place minutes and notices of meetings in Gazette. l) First responders: Fiona McMillan reported that a group within the parish were in discussion with Scottish

Ambulance Service re setting up a group of First Responders. Early days but they hope to report further in March.

Decision: to add to future agenda once plans further forward.
m) Minutes Wallaceton: Sec confirmed a Wallaceton resident was asked to display minutes and agendas.

6. Windfarm matters
6.1 ANCBC application Glencairn Re-imagined: Decision: agreed more information on costings to be sought and revised application placed on next agenda.
6.2 ANCBC application GCC: Decision: £500 agreed for replacement tubs and spring bulbs.
6.3 ANCBC application John Corrie Garden: Decision: £147 agreed for public liability insurance costs.
6.4 Legacy fund meeting. Chair gave synopsis of meeting held. Decision: to display report of meeting on noticeboard. Action: Chair to prepare document for display.
Discussion. Decision to hold a private GCC meeting to thrash out wording for legacy fund followed by a public meeting (to be advertised in Gazette) to take this further.
6.5 Cornharrow response. No discussion. Move to next agenda.

7. Planning Information not received from D&G Council.
7. Correspondence three letters received thanking GCC for party, gifts and grant from windfarm fund.

Meeting ended 9.15pm.
Meeting chaired by Moira McCrossan. Minutes taken by Sue Grant.

NEXT MEETINGS: GCC meeting Monday 7th January 7.30pm GMI.
Closed GCC Meeting 21st Jan 7.30pm GMI to prepare criteria for ‘legacy’ fund

Public meeting 18th February 7.30pm GMI to discuss legacy fund criteria.

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